Salary Information:
Starting salary is $16.68/hour.
Job Duties include:
Review submitted documents to ensure legislative and organizational requirements are met. Apply Property Industry Standards to real estate. Have understanding of the real estate documents, Uniform Commercial Code (UCC), military discharge papers and other instruments of writing. Perform clerical and fiscal functions to ensure qualifying documents are recorded or filed, indexed, viewable by the public and permanently archived. Assist customers, passport applicants and staff. Operate and maintain Polycom phone system. Maintain annual passport certification under the authority of the Bureau of Consular Affairs U.S. Department of State. Check information on UCC’s, personal property liens, State and Federal tax liens and collect proper fees. Receipt and file UCC fixture filings, amendments, miscellaneous liens and releases according to Kansas Statutes. Enter UCC’s in computer, create UCC cards, index to the land records manually and electronically. File and scan. Maintain monthly reports on filings and fee totals. Post and file filings. Purge expired files. Enter data for document using office and PRIA standards in the physical records and digitally. Post documents in various records. Print daily and monthly reports. File aperture cards daily. Collect and receipt service fees. Update balances and reports. Train public on public computers. Assist public in using County websites and Register of Deeds subscription website. Process debit and credit payments via the provider’s website. Utilize Register of Deeds software, idoc website, GIS mapping, Appraiser’s software, City of Salina mapping and physical sources as tools for assisting customers. Provide fees and real estate information such as legal descriptions, ownership, liens, agreements, easements, plats, surveys, bylaws, resolutions, genealogy searches and many other related instruments. Assist military discharges with getting their DD214 recorded and provide certified copies. Answer questions concerning passport books or renewals, processing as necessary. Answer incoming calls. Scan documents into computer adjusting images and settings. Link image to correct document number. Redact personally identifying information. Burn images onto CD and send for archival microfilming. Requires extensive training classes from U.S. Department of State within the first month of employment and pass the U.S. Department of State exam to become a Certified Passport Acceptance Agent. Accept and secure private identifying information on all parties. Process applications according to the requirements in the Passport Agent’s Reference Guide. Pass random inspections from the program analyst Bureau of Consular Affairs Office of Acceptance Facility Oversight. Deliver and track certified mail. Specialists will assume the duties of the Deputy. Assist in the process of setting up a new plat. Update new locations in master index books. Scan Mylar into printer and make copies. Evaluate documents presented to record for completeness, correct and proper structure of legal descriptions, signatures, names, margins, seals, stamps, dates, fees and other statutory requirements. Cross train to record documents meeting statutory requirements. Monitor and edit converted or enhanced images and data. Index newly converted images of older documents as necessary. Maintain customer service files.
Minimum Qualifications:
Physical Requirements:
Determined Work Level: Level 3 Medium Work The applicant must attain a 2.5 score or above score on their physical capacity profile. Exerting 20 to 50 pounds of force occasionally, and/or up to 10 to 25 pounds of force frequently, and/or greater than negligible up to 10 pounds of force constantly. An ability to hear and communicate by means of the spoken word. An ability to climb ladders. An ability to read and write in cursive neatly and legibly. An ability to stand or sit at computers for long periods of time.
Veteran's Preference:
Former military personnel or their spouse that have been verified as a veteran under K.S.A. 73-201 will receive an interview if they meet the minimum qualifications of the position and successfully pass any required pre-employment testing or any requirements such as licensing. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determined by the hiring officials. To be successful, the expectation is that a candidate will be able to competently perform the routine tasks of the position with limited supervision by the end of the probationary period of covered position.
Veteran's Preference Notice
Veteran's Preference Eligibility Request
Please review our benefits here: Benefits - at - a - Glance
